Terms of Confidentiality and Processing of Personal Data
The data collected in this form will be processed and stored in digital format.
The information provided is confidential and will be used exclusively for administrative purposes and for the purposes listed in point 3 of the present terms and conditions.
The information provided in these terms and conditions also applies to the processing of personal data (“any information relating to an identified or identifiable natural person irrespective of nature and format”) collected or generated within the scope of attendance, access or any other usage of the degrees programmes and services provided by the Universidade Católica Portuguesa as well as the contacts established with any of the Regional Centres, Academic Units or Schools of Universidade Católica Portuguesa.
1. Controller
The controller is the Universidade Católica Portuguesa, collective entity number 501082522, with its headquarters at Palma de Cima, 1649-023 Lisbon (UCP hereafter).
UCP provides the following means of contact should you have any questions or queries:
- Lisbon:
- Telephone: (+351) 21 721 40 00 | E-mail:academicservices.lisboa@ucp.pt
- Porto:
- Telephone: (+351) 22 619 62 06 | E-mail: sa.porto@ucp.pt
- Braga:
- Telephone: (+351) 25 320 61 00 | E-mail: servicosacademicos.braga@ucp.pt
(Faculty of Philosophy and Social Sciences and Faculty of Theology)
- Telephone: (+351) 25 320 61 00 | E-mail: servicosacademicos.braga@ucp.pt
- Viseu:
- Telephone: (+351) 23 241 95 00 | E-mail: info.viseu@pt
2. Universidade Católica Portuguesa Data Protection Officer contact details
UCP has a designated a Data Protection Officer who can be contacted via the following means of contact:
Telephone: (+351) 21 721 40 00 | E-mail: compliance.rgpd@ucp.pt
3. Purpose and legal basis for data processing
UCP processes your personal data solely for administrative and communication purposes, in particular, for the following purposes and respective legal basis:
| PURPOSE | LEGAL BASIS |
|---|---|
| Applications/Enrolments/Registration |
Contract |
| Issuing of Certificates, Certifications and Diplomas |
Contract |
| Submitting administrative requests |
Contract |
| Mark sheets - applications and admissions |
Contract |
| Publication of marks and grade average calculation |
Contract |
| Attendance records |
Contract |
| Merit-based scholarships |
Contract |
| Accreditation/Equivalence of degrees |
Contract |
| Supply of data to third parties (RAIDES or incoming or outgoing student exchange programs) | Legal obligation |
| Statistics | Legal obligation |
| Promotion of events and degree programmes | Legitimate interest |
4. Data retention criteria
The period for which the personal data will be stored by the UCP varies in accordance with the purpose for which the information is retained, for the periods necessary to the satisfaction of each requirement and in accordance with the respective legally stipulated durations, specifically the storage conservation durations or others that, in each moment, are applicable, especially in keeping with the following criteria:
| PURPOSE | CRITERIA FOR DEFINING THE DURATION |
|---|---|
| Applications/Enrolments/Registration | Legal criteria |
| Issuing of Certificates, Certifications and Diplomas | Legal criteria |
| Submitting administrative requests | Three months after contract expiry |
| Mark sheets - applications and admissions | Legal criteria |
| Publication of marks and grade average calculation | Legal criteria |
| Attendance records | Three months after contract expiry |
| Merit-based scholarships | Legal criteria |
| Accreditation/Equivalence of degrees | Legal criteria |
| Supply of data to third parties (RAIDES or incoming or outgoing student exchange programs) | Legal criteria |
| Statistics | Legal criteria |
| Promotion of events and degree programmes | Three months after contract expiry |
5. Recipients to which the personal data are disclosed
Your personal data may be conveyed to n processors, including Caixa Geral de Depósitos for the pupose of issuing Universidade Católica Portuguesa ID cards, for the purpose of managing digital platforms or other support services. These processors will process your data within the strict scope of the purposes set out above and are therefore unable to use this data for their own purposes or for the purposes of third parties. Your personal data may also be passed on to administrative or regulatory authorities in compliance with the legal obligations of registration, communication and reporting, as well as peer entities in the context of any the academic programmes you may participate in.
6. Your rights as data subject
As a data subject, you may exercise, at any time, the following rights whenever duly meeting, in each specific case, the legal conditions that depend on your exercising of such rights: right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability. For further clarification on these rights, please consult the information available through the following link.
7. Lodge a complaint with a supervisory authority
Should such be necessary, you may furthermore submit your complaint directly to the Comissão Nacional de Proteção de Dados (CNPD) the Portuguese supervisory authority.
8. Contractual requirement
The communication of the personal data collected in this form constitutes a pre-contractual or contractual requirement, to enable the purpose for which the processing of said data fulfils. The failure to collect the requested data prevents the administrative management of students.